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Overview

Reporting to the Office of Sponsored Project’s (OSP) Associate Director of Proposal and Award Management, the Award Manager (AM) provides grant management support to faculty and administrators for Yale’s cutting‑edge research. The AM has an assigned portfolio and is responsible for the review and processing of grants and incoming subawards to Yale. In addition, the AM will review and approve At‑Risk, prior approval, and No Cost Extension requests.

The AM is instrumental in providing faculty and departmental staff expert support and guidance regarding the interpretation of terms and conditions on awards, negotiates terms and conditions as necessary, administers awards, and will keep well‑informed of changes in university policy, federal regulations, and sponsor requirements, to be a valuable resource to the research community. The AM Team is a dynamic group of people who love to learn and have a passion for supporting Yale’s vast research enterprise. On‑campus, hybrid or largely remote work options available.

Required Skills and Abilities

1. Knowledge of federal, state and sponsor regulations and guidelines pertaining to grant and contract administration and extensive knowledge of grant and/or contract processes, procedures, and overall administration.
2. Excellent communication skills both written and verbal, with demonstrated organizational skills.
3. Exceptional attention to detail, well‑developed analytical and problem‑solving skills, and demonstrated superior customer service.
4. Must be comfortable working with individuals of all levels of the University and in a professional and courteous manner.
5. Ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi‑tasking environment, work effectively as part of a team, and willingness to devote additional time to eliminate backlog, and support colleagues.

Preferred Experience and Skills

1. Working knowledge of federal regulations, such as the Uniform Guidance, related to the conduct of research.
2. Knowledge of accounting principles.
3. Working knowledge of award management in an institution of higher education, health care system, medical center, or private organization conducting research.
4. Thorough working knowledge of PC‑based tools including Microsoft Office Suite.

Principal Responsibilities

1. Ensure University and OSP policies, procedures, and processes are adhered to.
2. Provide professional support and assistance to faculty and administrators seeking external funding for research and other sponsored projects, on sponsor submission requirements, regulatory compliance, pre and post award requirements, and University, federal, and state regulations governing sponsored programs.
3. Responsible for the review of terms and conditions of awards, negotiate as appropriate, and execute grant agreements as an authorized signatory of the University.
4. Review and approve sponsored project documents for their accuracy, appropriateness, and compliance with regulations/policy. Recognize and address those exceptions that require consultation with appropriate managerial staff, OSP’s financial administration, Office of the General Counsel, Office of Research Administration, Deans’ office, and Provost’s Office as appropriate.
5. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts, and serve as a resource to faculty and staff.
6. Utilize appropriate University and sponsor electronic systems to effectively manage awards, enter award data, and submit and/or report sponsored project activity.
7. Responsible for review of IRES’ PT record for accuracy at time of award to ensure data integrity for reporting.
8. Serve as primary contact to sponsors and in consultation with the PI and department staff as appropriate.
9. Coordinate the filing of sponsor required reports (financial, technical, and patent) with the OSP’s Financial Administration and in conjunction with other University departments.
10. Review and approval of progress report submissions, RPPR and other progress reports requiring an authorized official’s signature.
11. Provide information and/or recommendations that influence decisions regarding application, correspondence and/or financial matters related to sponsored program activities and research administration.
12. Respond to information requests from sponsors, which includes but is not limited to FOIA requests, revised budgets, additional supporting documentation, and/or justification.
13. Responsible for all award administration communications to the sponsor as it relates to grants.
14. Review and approve appropriate prior approval requests such as no cost extensions, effort reductions of key personnel, change in PI, change in scope of work, revised budgets and other interactions relevant to the grant as mandated by the sponsor.
15. Review and approve At‑Risk Account requests ensuring they adhere to Yale policy and sponsor guidelines.
16. Work collaboratively with the Office of Foundation Relations, Office of Cooperative Research, Office of the General Counsel, and the Office of Research Administration as warranted.
17. Responsible for handling the relinquishment/transfer of grants.
18. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and a minimum of three years of related experience or an equivalent combination of education and experience.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).