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Executive Assistant to VP of Corporate Affairs (In Ofc 4 Days/Wk)
About the position
The Executive Assistant serves as a trusted partner to the Vice President of Corporate Affairs and plays a critical role in supporting the effective operation of the Corporate Affairs organization. This position requires exceptional judgment, discretion, organizational skills, and the ability to operate effectively in a fast-paced, highly visible environment. The successful candidate will proactively manage executive priorities, anticipate needs, coordinate critical business activities, and ensure seamless execution of day-to-day operations. This role works closely with executive offices across Southern Company and Georgia Power, supporting interactions with senior leaders, employees, customers, community stakeholders, industry organizations, and external partners. This position routinely handles highly confidential and sensitive information and must maintain the highest standards of professionalism, integrity, and discretion.
Responsibilities
- Proactively manage executive priorities
- Anticipate needs
- Coordinate critical business activities
- Ensure seamless execution of day-to-day operations
- Support interactions with senior leaders, employees, customers, community stakeholders, industry organizations, and external partners
- Handle highly confidential and sensitive information
- Manage complex executive calendars, competing priorities, and rapidly changing schedules with minimal direction
- Coordinate domestic and international travel, executive meetings, expense reporting, and administrative operations
- Professionally represent the Office of the Vice President of Corporate Affairs in interactions with executives, employees, customers, community leaders, government officials, industry organizations, and external partners
- Prepare executive briefing materials, presentations, agendas, meeting summaries, and correspondence
- Plan and coordinate executive-level meetings, leadership events, town halls, stakeholder engagements, and special projects
- Manage expense accounts and demonstrate financial stewardship and budget awareness
- Support virtual meetings, video conferencing, and executive meeting logistics
Requirements
- Minimum of five years of experience supporting senior executives in a corporate environment
- Demonstrated ability to anticipate executive needs and proactively address issues before they arise
- Experience managing complex executive calendars, competing priorities, and rapidly changing schedules with minimal direction
- Proven ability to exercise sound judgment, discretion, and maintain strict confidentiality
- Experience coordinating domestic and international travel, executive meetings, expense reporting, and administrative operations
- Ability to professionally represent the Office of the Vice President of Corporate Affairs in interactions with executives, employees, customers, community leaders, government officials, industry organizations, and external partners
- Strong executive presence and ability to build productive relationships across all levels of the organization
- Exceptional organizational skills with the ability to prioritize multiple assignments and meet demanding deadlines
- Experience preparing executive briefing materials, presentations, agendas, meeting summaries, and correspondence
- Strong attention to detail, proofreading, and document quality review skills
- Experience planning and coordinating executive-level meetings, leadership events, town halls, stakeholder engagements, and special projects
- Ability to manage expense accounts and demonstrate financial stewardship and budget awareness
- Excellent written, verbal, and interpersonal communication skills
- Strong problem-solving and decision-making abilities
- Ability to work independently while collaborating effectively across teams
- Resourceful, proactive, and able to adapt quickly to changing priorities
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Adobe applications
- Technology savvy with experience supporting virtual meetings, video conferencing, and executive meeting logistics
- Ability to maintain a strong sense of urgency while delivering exceptional service and support
- Highest standards of integrity and confidentiality
- Sound judgment and professionalism
- Proactive mindset with strong initiative
- Positive, solutions-oriented approach
- Adaptability and flexibility in a dynamic environment
- Strong customer and stakeholder focus
- Collaborative team player
- Executive presence and maturity
- Strong work ethic and commitment to excellence
- Authenticity, candor, and accountability
- Safety-focused attitude in all aspects of work
Nice-to-haves
- Bachelor’s degree preferred, or equivalent combination of education and relevant experience
